ASPLOS 2014 Travel Grants

Student travel grants are available for ASPLOS 2014.

The application deadline has passed.

You must have your advisor fill out the advisor letter of support form.

The deadline for applications and letters of support is 2 February 2014.

We will attempt to make notifications by 8 February 2014.

Frequently Asked Questions about Travel Expenses and Reimbursements

(Adapted from SIGPLAN PAC web page)

Q: Can I be reimbursed for a rental car?

A: We will not reimburse for rental cars. You should use the estimated SuperShuttle cost for travel from the airport to the conference hotel.

Q: Can I drive to the conference?

A: If driving is cheaper than flying, sure. Unless it is a very short driving distance, flying is nearly always cheaper than driving. ACM reimburses at the IRS business rate, currently 56.5 cents per mile. The rate changes every year.

Q: Do I need receipts for every expense?

A: ACM policy requires a receipt for any expense over US$25. Expenses under $25 are reimbursable without receipt, by submitting a description--most frequently things like, "Breakfast at airport Starbucks, $8.45" and "Shared taxi to hotel, $20 each".

Q: What is the limit on reimbursement for meals?

A: There is a maximum for reimbursable meals of $50 per day in the U.S. We do not reimburse for meals served as part of the conference registration.

Q: Some of my expenses are being reimbursed by my University and they require original receipts. How should I handle this?

A: There are several ways to work this out, including having the University reimburse the student and a department administrator send a bill to ACM asking to have the department reimbursed in the amount of the SIGPLAN grant. We can discuss further with your department if needed.

Q: Can I be reimbursed in other currencies?

A: Reimbursement can be made in US$ (most frequent); other currencies (CA$, Euros, GBP most frequent); or by bank transfer (although for some countries there are stiff fees for bank transfers). All take roughly the same amount of time to process, which is about two weeks. Sometimes bank transfers are really quick, but not always.

Q: Is it possible to get reimbursements via wire transfer?

A: Yes, wire transfers are available for payments outside of North America. The following information is needed to execute a wire transfer.

Q: Can I get a travel advance?

A: We do not provide travel advances for student travel.